Do you often need help with time? Is time management all you want to learn to lead a stress-free life? Do you want to excel, be more productive and effective, and make better changes in your life?
The book “Time Management in 20 Minutes a Day” tells us how to manage our time in just 20 minutes daily. So let’s start this summary with a story.
A philosophy professor picked up a vast and empty mayonnaise jar and filled it with rocks about 2 inches in diameter.
He then asked the students whether the jar was full. The answer was yes. So the professor again picked up a box of pebbles and put them in the pot.
He shook the jar lightly. The pebbles rolled into the open area between the rocks.
He again asked if the jar was full. And the answer was yes. The professor picked up a box of sand and put it in the pot.
Sand-filled everything else. He again asked if the jar was full. Everyone said “yes” together. “Now,” said the professor, considering this jar to represent his life. Rocks – Your family, partner, health, and children are essential to your life forever.
Pebbles, like your job, house, and car, are other things that matter. Sand is all small things.
“If you put the sand first,” then “there’s no room for pebbles or rocks. The same thing happens in your life.
If you spend all your time and energy on the little things, you don’t have those things.” There will never be space for what is important to you.
And to learn to use time correctly, it is most tile to have Time Management, which we will learn in this book.
Many things to learn to manage your time not time-consuming. Use 20 minutes of time management a day to improve your life.
Also, you will know how to stop all those small things you did not realize you were wasting so much time on. So let’s start knowing it.
To understand the book better, we are going to discuss this book separately in 6 chapters. So let’s get started.
Chapter 1: Time Management in 20 Minutes a Day
In 20 Minutes a Day is a personal guide to creating the life you ever dreamed of.
This book tells about quick and easy time management strategies. Also, through this book, the author shares many tips and tricks to help us become more skilled and take advantage of digital tools.
The book’s layout is attractive as there is an implementation section and repetition.
This book discusses many tools and resources to help us be more productive. Holly Reese Hannah read a lot of Time Management books and articles.
She has also experimented with calendars, planners, and online productivity tools. And while doing all this, she figured out what worked for her and what didn’t.
Through this experimentation, she found a system that enabled her to gain clarity and tidy up procedures to do more work in less time.
The author has told about an effective time management tool that allows her to work less, earning more money in more free time.
All you have to do is use your time and effort on your part to form new habits and use new strategies. It can make you uncomfortable when you try to change old patterns, practices, and behaviours.
But if you keep working with it continuously, you can see significant changes in your life very quickly.
And to make all this true, follow the process given in the book completely. “The best time management system is the one that works for you. Regarding productivity, there is no “one shape fits all.”
- To be most self-productive, don’t check your email the first time you wake up. Instead, you should prioritize your most important projects and work in the morning and start working on them when you are most productive. Turn off the automatic alerts on your device, as they can distract you from doing your work. You can also leave your phone on while you work.
- Organize your email using folders. This is something you need to do. And create templates for emails you send all the time. This saves you a lot of time.
- Finally, set daily goals and use time-locked techniques to achieve them.
Time-locked technology lets you know how much time you have to complete each task daily. If an activity can’t fit in a block, outsource it, or prioritize it again.
To get started with time-locked, create a priority to-do list. And include those things or tasks that are most important to you. The author prefers to use 30-minute blocks of time.
30-minute blocks of time
You can also use it; to fill each 30-minute block with the day’s tasks, appointments, and important tasks.
Start working on your biggest priorities. Things usually take longer than you think. Therefore, give more importance to the time taken to complete an activity.
Put prepare a schedule to do your work. And when you have a program to do everything, you know how much time you can take to do each something.
To be most productive, turn off push notifications from all your tools, which minimizes interruptions. Also, set some limits for yourself. Tell family and friends that if you are at home and while you are doing your work, they should not disturb you. And when you’re there, let them know they can call you back.
Log time to see how much time you spend on email, social media, etc. You might be shocked by what you find.
Where can you recapture the time wasted each week on an important project?
Not surprisingly, the book includes setting goals and references to SMART goals – specific, measurable, achievable, relevant, and timely.
You must manage your time the most if you waste your time on useless things. So instead of wasting your time at parties, scrolling, and travelling – join a group that can help you move forward.
Join the richest, healthy club that will help you meet your smart goals: Smart, Measurable, achievable, resourceful, and timely because it tells you you can accomplish more than you think.
So set big goals and start doing the necessary work to achieve them. Start with your plan.
One thing is sure you have to do the necessary work to achieve your goals. And to save it from distraction, add your goals to your time block.
In The 12 Week Year, Brian Moran said he used this strategy to achieve many of her goals. He is working more in 12 weeks than others in 12 months. So start preparing a list of your essential tasks – setting a time block for them.
Chapter 2: 5 steps to organize your to-do list
We need to make to-do lists to do our work. This could be due to many reasons. But the biggest reason behind this is the need for more time management.
If you also need more time to do your work, then to start learning your time management, make a to-do list of your work and follow these five essential steps to organize your to-do list:
Step 1. Write all your important work on paper. If you have kept all those things in your mind, then write them down and clear them from your mind—any planner or notebook. Write down your work, appointments, and liabilities.
Step 2. Now decide what is most important to you and what work you can complete later. Divide your list into two columns. In one column, write what you need to do today, and in one column, note what work can be postponed until tomorrow.
Step 3. Include tasks related to short-term and long-term goals in your to-do list. And with this, your personal goals. Prioritize the steps required to complete Give.
Step 4. Set a time limit. Complete the tasks that need to be done immediately. Save your time and valuable practical work. Review the studies, which can be done later. After some time, remove the functions that are not necessary.
Step 5. Create a time-locked schedule: – Add your most important tasks to the time blocks in your planner or calendar. Add the most valuable things because they can make a big difference in your life.
While preparing your to-do list, remember to choose only your most important tasks. Only then can you learn to complete your work on time.
Once the to-do list is created, focus on meeting the essential functions. When you start finishing your work on time, then with time, you can learn to manage all your time.
Using it properly lets you focus on improving your life, so start making a to-do list today.
Chapter 3: Meetings
All of you may be attending a lot of meetings in your office. But have you ever wondered why these meetings do not prove to be workers every time or why people get bored in meetings many times?
It also happens often that the sessions are not started at their given time. And even after much hard work, no good result comes out.
Yes, all this happens, and the biggest reason is the lack of time management. Often meetings are not successful due to a lack of time management, and even many people cannot attend the meeting. So let us know how to manage time to hold our meetings.
Remember that Time Management is a system that will help you progress in every aspect of your life.
If you look at this as an example, one of them is that when you are reading a book on a topic in which you are interested, and you have read many books apart from this, then what you already know Don’t waste your time on that.
Just believe in yourself, and you will get what you want to achieve. Overall, it is time to move on to learning new information. You can use these three simple rules to learn time management for holding meetings:
Rule 1: Don’t be a distraction to others. Many people come late to the meeting and disturb all the members – and it is unsuitable for the rest of the people to do so. Due to distraction, it can take more time than expected, and in such a situation, instead of sitting quietly, people interrupt the meeting with their drama. So avoid doing this and stay calm when you are late.
Rule 2: Be prepared to arrive early, put your phone away, actively listen and participate in the conversation. If you need to review documents, be assured that you have done so and are ready to discuss. Taking everyone’s part in the meeting makes the meeting much more interesting, through which good meeting results start getting. So listen actively and take part in the conversation.
Rule 3: Bring positive energy into the room. It’s contagious and has a tremendous impact on others. Find out how you are presenting yourself in front of everyone. Use your positive energy to make people aware.
Check the time to let people know how much time is left before the meeting ends. If you have to preside over the meeting, follow up with an email to reiterate who will do what and for how long. Also, improve your appointment by using the three easy rules mentioned today.
Chapter 4: Create a “stop doing” list
So far, we have learned how to organize our to-do lists and manage the time to hold our meetings. Now that we have prepared a list do our important work, then along with working, you will also quickly come to know which position is optional.
All you have to do is include your similar work in the list.
Let’s take a look at how you can identify your lesser weaknesses.
The way to determine your less important tasks is straightforward. When you were creating your to-do list, we created two columns, in which we included the immediate studies in one queue and the later tasks in the other column.
You will be able to complete the tasks included in the Quick Tasks column quickly and quickly. Now review the second column as you do your quick work.
Due to our human behaviour, we postpone the work for later. It seems insignificant if we see it again after some time.
So you can feel this when you review your less urgent columns. And while doing this, do whatever work you find least essential or useless in your own hands.
Learn To Say “No”
Now learn to say ‘no’ to your useless work. To help you identify your wasteful work, the author has given some examples, by looking at which you can determine which tasks are not necessary:
- Exaggerated yourself
- Scrolling without meaning to those things
- Worrying about what you can’t change
- Wasting time watching recipe creation videos,
- Reading negative comments on articles
- Checking your smartphone without thinking
Many such tasks are optional for you. So you stop doing such things and include them in the list. And avoid wasting your time doing such things as much as possible.
Chapter 5: Get focused
Many people make a list for time management and even decide on a time log. Despite this, many people need help to complete their work despite the complete plan.
They often need help in other work due to needing help to meet their essential work. Have you ever wondered why they need help completing their work on time despite having complete planning and strategy?
The answer is straightforward: remember that you can never learn to manage time by making a time log and preparing a plan. Neither can complete their work on time. To honestly use Time Management, you need to be focused the most.
If you will not put your full attention into doing your work, then it is evident that you can never complete it on time.
One key element of time management is the focus. And as has been told in many productivity books this book, people do not have a problem with time management, but they have an issue with focus management.
You can understand this from the “Mind Management, Not Time Management” book, which you can read on this website. Just hit the link below:
And to manage your focus, keep in mind that multitasking. So always focus on doing one thing at a time.
If you divide your attention doesn’t work between two activities, you must complete one task well. So focus on doing only one thing at a time when you learn to do your work with the proper focus.
Then only you can efficiently complete your work on time. Just while doing any work, pay your full attention to doing the same position, and do not let any external distractions hinder your work.
If you wish to hone your focusing skills, you can read this website’s “The Power of Focus” summary in very simple words. Just hit the link below:
Chapter 6: Formula for email
A formula has been given to manage email in the book, using which you can work your email correctly. When you think of this formula, you really can’t go wrong.
Action + subject matter + time limit: – It simply means that your work, keeping in mind the subject and time limit of the work, completes the piece.
Always remember these four essential things to manage your time:
#1. Maximize your mental clarity, and check your email when you are away from your peak level.
#2. Set a time for When you work with complete focus, then give priority to your projects and works. You can save countless hours weekly by making this simple change and using your primetime well.
#3. You must have a system to organize the necessary email correspondence. For example, when you prioritize your emails and create folders, you have a virtual filing system that makes it easy to trace and reply to your messages.
#4. Once you have an organizational system for your email inbox, set up automatic filters and prewritten responses to help you tidy up your work and maintain your system.
#5. When you’re out of the office, set up your autoresponder to let others know about your pending absence and let them know to contact you personally if they have any questions, ideas, or concerns. Because it will block your external email from going to your inbox when you are away, you can also reply to your important messages on time.
Along with this, use direct statements. It helps you to reach that point quickly. And the recipient will be clear about what you expect from them.
Let’s repeat the lessons learned once:
- Focus on managing your time and use time-locked techniques to learn time management.
- While preparing your to-do list, remember you are choosing only your most important tasks. Only then can you learn to complete your work on time. Once the to-do list is created, focus on meeting the essential functions.
- Follow the given three easy rules to make your meeting successful.
- Avoid wasting your time doing unnecessary things.
- While doing any work, pay your full attention to doing the same position, and do not let any external distractions hinder your work.
- Complete the work keeping your work, subject, and time limit in mind.
From this book, we learned about how to do our Time Management. Using the ways shared in this book, you can make your life more productive and make better changes.
Just use Time Management strategies for this. If you also want to make significant changes, take care of all the essential things mentioned in the book.
Time Management in 20 Minutes a Day Book Review
“Time Management in 20 Minutes a Day” by Holly Reisem Hanna is an excellent guide to help people become more productive and efficient with their time. The author presents practical and easy-to-follow advice for managing one’s time effectively.
One of the things that I appreciated most about this book was the emphasis on setting achievable goals and breaking down tasks into smaller, manageable steps. The author provides numerous tips and strategies for managing time, such as prioritizing tasks, using a calendar or planner, and creating routines to help establish good habits.
I also found the book’s format to be very user-friendly. Each chapter is divided into manageable sections that can be completed in just 20 minutes, making it easy for busy readers to incorporate the strategies into their daily routine.
Furthermore, the author provides plenty of examples and case studies to support their points, making it easy to understand how to apply the concepts to real-life situations.
Overall, “Time Management in 20 Minutes a Day” is an excellent resource for anyone looking to become more productive and efficient with their time. The author’s practical advice and user-friendly format make it easy to incorporate the strategies into one’s daily routine, and the examples and case studies provided make it easy to see how the concepts can be applied to real-life situations. I would highly recommend this book to anyone looking to improve their time management skills.